Immediately Need District Receptionist / Human Resources Asst. / Guest Teacher Coordinator in Arizona

Job title: District Receptionist / Human Resources Asst. / Guest Teacher Coordinator
Company: Page Unified School District #8
Job description: TITLE: District Receptionist / Human Resources Assistant/ Guest Teacher Coordinator

SALARY: Level 5

QUALIFICATIONS:

• Skills to operate standard office equipment including use of basic computer software applications. Proper use of English in both written and verbal form, including correct spelling, grammar and punctuation.
• Must have courteous telephone etiquette; the ability to communicate effectively with school personnel, vendors, and have a good work attitude with a positive and pleasant disposition.
• Must be able to multi-task.
• Demonstrated aptitude or competence for assigned responsibilities.
• Ability to maintain confidentiality of information.

EDUCATION:

• High School Diploma or AA preferred.

REPORTS TO: Business Manager/Human Resources Director

PERFORMANCE RESPONSIBILITIES:

• Assist with answering switchboard calls in a courteous manner and transfer calls to appropriate parties.
• Greet and direct public to appropriate offices.
• Monitor district-wide school staffing on AESOP and work with school secretarial staff and administrators to ensure all classrooms are staffed. Manage long-term absence substitute assignments.
• Administer school staff absence reviews for payroll purposes.
• Operate and maintain as the administrator contact person of AESOP for all school staff and along with the Applicant Tracking system.
• Assist with all Human Resources department operations including providing support to employees and applicants via phone, walk-in visits or email
• Review applications, conduct interviews, screenings, and check references on all substitute and substitute aide applicants.
• Complete hiring process for substitutes and substitute aides. (Orientation, Employee Handbook Review, Aesop Review and training, and process new hire paperwork.)
• Complete paperwork processing for all student workers, classroom volunteers, and Athletic staffing.
• Complete all new hire staff for both certified and classified positions.
• Enter and maintain all certified and classified employee data in AESOP and Visions.
• Conduct testing for classified staff as needed.
• Oversee mail sort
• Dispense hard paychecks to all staff members on scheduled pay out dates.
• Process staff and substitute employee ID badges
• File correspondence and other records in a prescribed manner.
• Update job descriptions and post open positions.
• Assemble and update new hire, volunteer, and student worker packets yearly
• Assist in fingerprinting new employees and volunteers.
• Assist in distribution of certification documents and/or forms.
• Disseminate all personnel forms to employees and departments.
• Assist in word processing/scanning of materials as needed.
• Become familiar with and assist other District Office staff with their responsible area as the need arises.
• Responsible for recording all staff certifications and education verifications.
• Maintain conference room scheduling for various meetings and district hearings
• Oversee appearance of the lobby and employee lounge.
• Other related clerical duties as assigned.
• The district reserves the right to amend this job description as necessary

EVALUATION: Annually by the Business Manager/Human Resources Director

TERMS OF EMPLOYMENT: 12 months

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Expected salary:
Location: Arizona

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