Remote (Work From Home) Office Administrator

Job Summary:

We are seeking a versatile and highly organized Remote Office Administrator to work directly with the Owners of a group of family owned businesses. The successful candidate will play a critical role in overseeing financial record-keeping, light scheduling, customer communication, and administrative tasks across these businesses.

This is a remote, work from home position. The company is located in Charlotte, NC.

Key Responsibilities: ?? Financial Management and Accounting: Reconcile bank statements, maintain accurate records in QuickBooks, ensure correct coding of business expenses, and manage timely payments of credit card transactions for all three brands. ?? Insurance and Audit Support: Track vehicle and business insurance renewals, assist in audits, and manage vehicle registration and insurance renewals. ?? Commission and Job Costing: Calculate commissions for sales teams, handle material payments, and track job costs for accurate project reporting. ?? Scheduling and Customer Relations: Assist with scheduling service appointments, customer communication, and project installations. ?? Accounts Receivable and Tax Preparation: Manage invoicing and AR, track outstanding payments, and collaborate with external accountants for tax preparation. ?? Administrative and Reporting: Oversee light administrative tasks such as filing, document organization, generating operational and financial reports, and maintaining office systems for all brands. ?? Inventory and Office Equipment Management: Support inventory management of supplies and ensure the efficient operation of office equipment across all brands.

Qualifications: ?? Required: ?? Quickbooks experience ?? Ability to manage multiple responsibilities across brands. ?? Excellent communication and customer service skills. ?? Strong organizational and multitasking abilities. ?? Proficiency with Microsoft Office Suite (Excel, Word) and cloud-based systems. ?? Preferred: ?? Previous experience in accounts receivable or business administration roles.

Location: Remote, Work From Home. Company located in Charlotte, NC.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:
?? Flexible schedule
?? Paid time off

Schedule:
?? 8 hour shift

Supplemental Pay:
?? Bonus opportunities

Location:
?? Charlotte, NC (Required)

Work Location: Remote

Apply Job!