Executive Assistant, ATS Product & Tech - Amazon Shipping
5+ years of senior level leadership support, or 3+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Amazon Shipping organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our ATS Product & Tech team in Nashville, TN or Arlington VA.
This organization is a global business, product and technology team that externalizes Amazons small parcel delivery capabilities, enabling not only Amazon but also vendors and sellers to ship packages to customers through Amazons transportation network.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help contribute to building a positive team culture and establish working relationships inside and outside of the group.
Key job responsibilities
Manage complex calendar and scheduling to support teams in multiple locations
Plan and manage executive domestic and international travel
Manage timely expense report coordination and submission
Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
Ensure the timely completion of critical tasks and follow up on outstanding matters.
Act as a liaison for direct reports
Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
Help to develop & maintain new mechanisms within the team
High judgment and decision making in an ambiguous environment
Excellent communication (written and verbal) and interpersonal skills
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region youre applying in isnt listed, please contact your Recruiting Partner.
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