Office Administrator

We are looking for an experienced Office Administrator who is proficient in QuickBooks and OpenInvoice to manage our daily administrative operations. The ideal candidate will be organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:
• Office Management:
• Oversee daily office operations to ensure efficiency and productivity.
• Manage procurement and inventory of office supplies and equipment.
• Financial Administration:
• Handle accounts payable and receivable using QuickBooks.
• Maintain accurate financial records and assist in preparing financial statements.
• Invoice Processing:
• Manage billing and invoicing through OpenInvoice.
• Ensure timely and accurate submission of invoices and follow up on payments.
• Coordination with Field Staff:
• Collect and organize job tickets and service reports from field personnel.
• Communicate effectively with field staff to ensure accurate documentation.
• Scheduling and Coordination:
• Arrange meetings, appointments, and travel plans for management and staff.
• Coordinate company events and training sessions.
• Compliance and Reporting:
• Ensure adherence to company policies and industry regulations.
• Assist in compliance audits and implement necessary improvements.
• Human Resources Support:
• Assist with onboarding new employees and maintaining personnel records.
• Support HR initiatives and employee relations activities.
• Customer Service:
• Address client inquiries promptly and professionally.
• Maintain positive relationships with clients and vendors.
• General Administrative Tasks:
• Handle correspondence, prepare reports, and manage office documentation.
• Perform other duties as assigned to support company objectives.

Qualifications:
• Experience:
• Minimum of 2 years of experience in office administration.
• Experience in the oilfield services industry is highly preferred.
• Technical Skills:
• Proficiency in QuickBooks and OpenInvoice is essential.
• Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Education:
• High school diploma required.
• An associate's or bachelor's degree in Business Administration or a related field is preferred.
• Skills and Abilities:
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and solve problems effectively.
• Strong interpersonal skills and a team-oriented mindset.
• Knowledge:
• Familiarity with compliance requirements in the oilfield services sector is a plus.
• Understanding of general accounting principles and financial reporting.

Benefits:
• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and advancement.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to [email protected] with the subject line "Office Administrator Application - Alondra Sanchez]".

Equal Opportunity Employer

Lobos Services Office is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

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