Remote Executive Assistant (Part-Time, Remote)

Job Summary

We are seeking a highly organized, sharp, and proactive Executive Assistant to provide comprehensive administrative support. This role requires someone who is quick-thinking, resourceful, and thrives in a fast-paced environment. The ideal candidate is detail-oriented, tech-savvy, and an excellent communicator, with the ability to anticipate needs, solve problems independently, and keep multiple projects running smoothly. A positive, high-energy attitude is essential, as well as a structured and strategic approach to work.

This position supports a company that operates at the intersection of contemporary art, luxury travel, and cultural projects, requiring strong organizational skills and adaptability.

Duties
• Provide executive administrative support, including managing calendars, scheduling meetings, and ensuring deadlines are met.
• Handle data entry and maintain organized records, including invoices, project spreadsheets, and digital files.
• Assist in event planning and coordination, including logistics for exhibitions, business meetings, and travel arrangements.
• Manage communication professionally, including drafting emails, handling correspondence, and liaising with clients and vendors.
• Utilize Google Suite effectively for document creation, presentations, and collaboration.
• Support project coordination, tracking deliverables, schedules, and key tasks to ensure smooth execution.
• Serve as a personal assistant as needed, ensuring the executive’s workflow is efficient and structured.
• Conduct research and assist with logistics, including partnerships, travel bookings, and contract follow-ups.
• Support social media and marketing tasks (Bonus), such as content scheduling and light copywriting.
• Maintain confidentiality while handling sensitive information and correspondence.

Qualifications
• Proven experience as an Executive Assistant, Project Coordinator, or in a similar role is preferred.
• Extremely organized, structured, and detail-oriented, with excellent prioritization skills.
• Sharp and resourceful, able to anticipate needs and solve problems independently.
• Positive and high-energy, someone who brings solutions and keeps things moving efficiently.
• Fluent in English (Japanese is a plus but not required).
• Tech-savvy, with proficiency in Google Suite, Notion, and other office tools.
• Excellent written and verbal communication skills.
• Quick thinker, adaptable, and able to handle multiple projects at once.
• Not a student—seeking someone with professional experience and maturity.
• Previous experience in art, luxury travel, or event coordination is a plus but not required.

Compensation & Work Details
• Remote position (Flexible hours, availability in Japan/US time zones preferred).
• Part-time or full-time, depending on experience and availability.
• Hourly rate: $25

If you are a motivated, detail-driven, and highly resourceful professional who thrives in a fast-paced environment, we encourage you to apply for this exciting opportunity!

How to Apply:

Please send your resume, a brief cover letter, and a description of your organizational skills to [email protected]

If you have experience in art or luxury travel, feel free to highlight that in your application.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 per week

Schedule:
• 4 hour shift

Work Location: Remote

Apply Job!