Senior Facilities Management Specialist

At BBH, Partnership is more than a form of ownership?it?s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what?s next, this is the right place to build a fulfilling career. At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can. Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client?s financial well-being. If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you. Join us as a Senior Facilities Management Specialist Brown Brothers Harriman is currently recruiting a Senior Facilities Management Specialist to join our Enterprise Services team. In this role you will assist the Facilities Manager in monitoring, operating and coordinating the day-to-day critical facilities operations in the BBH leased space primarily at its Jersey City office, with occasional back up support of our Manhattan office. Operation, monitoring, maintenance and repair of this facility includes but is not limited to ensuring a productive reliable and comfortable workplace for several hundred employees, maintaining facilities assets (i.e. furniture, appliances, tenant services), safety, comfort, space planning, move coordination, and vendor resources and controls. You will also assist the Facilities Manager with all support services provided by Enterprise Services that require Facilities Management support, general preventative maintenance and controls. This position works closely with BBH Systems teams and business line management, as well as the building?s Property Management Office, cleaners, and building engineers. Some of your key responsibilities include: Facilities Daily walk-thru inspection of all floors to ensure safe and efficient operations for all occupants Perform or coordinate minor repair, installation and maintenance of office space including furniture and equipment Liaise with building management staff on building managed systems and maintenance and repair Monitor building management system (BMS) to assess function of critical infrastructure and employee comfort Management and Coordination Bid service contracts to all facilities vendors and process vendor invoices Maintain cost information for use in developing annual operating budgets Daily active management and oversight of BBH service vendors Coordinate and oversee department moves and assist employees with hoteling queries Manage, track and resolve any requests received via the firm?s office management and request ticket platform Project Management Assist Facility Manager with developing and carrying out maintenance, upgrade, and repair projects Maintain floorplans and occupancy data on the firm?s space management system across all global sites Assist the Occupancy Controller with space allocations, coordinating rebalancing across the portfolio of locations Act as the primary coordinator for facilities related data including the tracking and reporting of green house gas emissions calculations, working with facilities and office managers globally to ensure data is gathered on a regular frequency, is verified with appropriate documentation, and loaded into the GHG accounting system Support facilities related vendor on-boarding tasks ensuring all due diligence assessments are completed, and supporting documentation is collected and stored for reference (e.g. certificates of insurance) Work with BBH Systems to troubleshoot and address BMS and other software updates to ensure secure and functional operation Engage business line management in order to develop business requirements relevant for real estate transactions and construction projects Qualifications: College degree required; 3-5 years Facilities experience Experience in Facility HVAC and electrical maintenance and repair service Experience in corporate facilities maintenance Experience with green house gas accounting and data reporting is preferred Self-starter with strong written and verbal communication skills and a pleasant demeanor who can work independently and as part of a team in a professional environment Ability to lead and own a project, define a plan of action, prioritize responsibilities and deliver timely, accurate and professional products under heavy workloads and competing priorities Proven ability to build vendor relationships Must be able to lift & move up to 50lbs Strong PC skills, including Word, Excel & Outlook Knowledge of Facilities Management software programs a plus; i.e. Office Space, AutoCAD, Visio Willingness to be available at times outside of standard business hours and on weekends for specific work planned in advance, and unforeseen emergency facility issues that may arise What We Offer: A collaborative environment that enables you to step outside your role to add value wherever you can Direct access to information and experts across all business areas around the world Opportunities to grow your expertise, take on new challenges, and reinvent yourself?without leaving the firm A culture of inclusion that values each employee?s unique perspective High-quality benefits program emphasizing good health, financial security, and peace of mind Rewarding work with the flexibility to enjoy personal and family experiences at every career stage Volunteer opportunities to give back to your community and help transform the lives of others Salary Range BBH?s compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck?providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being. We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn?t followed a traditional path, includes alternative experiences, or doesn?t meet every qualification or skill listed in the job description, please do go ahead and apply. About BBH: Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us. We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development?so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice?creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often?pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours. Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law. Brown Brothers Harriman (BBH) is a global financial services firm known for premium service and specialist expertise. BBH works with leading asset managers, financial institutions, private businesses and their owners, wealthy families, and sophisticated institutional investors. As a private partnership, we are uniquely built to put clients first and create success that lasts. We believe our success starts with yours. At BBH, partnership is more than just a form of ownership?it?s our approach to business and relationships. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. No matter where you sit in the organization, everyone is empowered to contribute their ideas and perspective. BBHers can pick up the phone and call any colleague, and they are happy to help ? which is why expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. Delivering for our clients and each other energizes us. We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often?pushing the boundaries of innovation. Every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. With a 200-year legacy and a shared passion for what?s next, this is the right place to build a fulfilling career.

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