Part-time Admin Assistant

About the position

The Part-time Admin Assistant position at the City of Lubbock involves performing a variety of clerical and secretarial duties to support departmental operations. The role requires strong organizational skills and the ability to manage multiple tasks efficiently while providing excellent customer service to visitors and staff.

Responsibilities
? Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes.
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? Utilize a variety of computer software to produce documents including text, tables, and graphics.
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? Take and transcribe minutes from various meetings.
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? Greet visitors by phone and in person, ascertain the nature of business, provide assistance or referral, and explain policies and procedures.
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? Schedule appointments and maintain a calendar.
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? Open, review, and route mail according to contents.
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? Arrange conferences and meetings by compiling agendas and support materials, distributing materials, and setting up meeting rooms and refreshments.
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? Make travel arrangements and reservations.
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? Maintain department files and records; compile information from records and prepare reports.
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? Prepare vouchers to pay department expenses, maintain office supplies, and maintain a cash fund.
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? Prepare and maintain personnel records including personnel action forms and timesheets; prepare and submit records required for payroll processing; review payroll records for accuracy and compliance with policies; input time records for biweekly payroll.
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? Review and proofread correspondence, memos, and reports to ensure accuracy and correctness.
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? Perform related duties as required.

Requirements
? 3 years of experience in administrative support or related field.
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? Strong organizational skills.
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? Excellent phone etiquette.
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? Ability to communicate effectively with others.

Nice-to-haves
? Knowledge of office practices and procedures.
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? General knowledge of municipal government organization and services.
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? Experience with personnel and financial recordkeeping.

Benefits
? Part-time work schedule.
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? Competitive hourly wage of $13.57.

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