Program Manager 2 ? Admissions - (493149 )

Department: Student Services

Salary: 49,400 - 56,200

Description:

Manages the day-to-day operations of a large university program or
department, including the supervision of staff employees, student
workers, programs or processes.

1. Plans and develops procedures for administering a large or
complex department or program.

2. Manages fiscal activities, including procurement and budget
analysis.

3. Provides guidance to subordinate staff and evaluates
performance.

4. Prepares abstracts, research reports, funding proposals,
operations and procedure manuals, and other written material and
documentation.

5. Creates and reviews reports of expenditures and
activities.

6. May administer grants and grant-related related communications,
scholarships and other operations.

7. Develops, implements and maintains appropriate policies and
procedures.

8. May serve as property custodian for the department.

9. Performs other job-related duties as assigned.

MQ: Education: Requires a thorough understanding of both
theoretical and practical aspects of an analytical, technical or
professional discipline; or the basic knowledge of more than one
professional discipline. Knowledge of the discipline is normally
obtained through a formal, directly job-related 4 year degree from
a college or university or an equivalent in-depth specialized
training program that is directly related to the type of work being
performed. Experience: Requires a minimum of one (1) year of
directly job-related experience. Certification/Licensing:
None.

Department is willing to accept experience in lieu of
education.

Additional Posting Information:

Job Duties

1. Plans and develops procedures for administering a large or
complex department or

program.

a. Advising of prospective students, including UH Co-operative
students

i. Serve as the primary point person for all prospective
inquiries.

ii. Provide admissions counseling to Prospective students via a
variety of

platforms (in-person, phone, email, or virtual).

iii. Manage and track virtual and in person prospective admissions
counseling.

iv. Review transcripts and provide unofficial evaluations for
prospective

students.

v. Create, plan and execute prospective student workshops ? in
person and

webinar.

b. Communication

i. Respond to applicants for additional information/application via
email, in

person, or telephone

ii. Schedule appointments with prospective students.

iii. Assist the Director of Recruitment with email communications
to key

stakeholders (i.e. faculty, counselors/teachers, pre-pharmacy
students, and

applicants).

c. PharmD Admissions Application:

i. In WebAdMIT ? once verified assign applicants as designated by
the Director

of Admissions.

ii. Serve as the lead PharmD admissions processor ? approximately
30 - 40% of

the PharmD Admissions Applications

iii. Notify applicants by email/CRM of their application status,
i.e. any

deficiency including pre-requisite courses, missing letters or
other

requirements

iv. Serve as the primary contact for general application
inquires

v. Execute and track International Transcript Evaluation request
via interdepartmental at UH.

vi. Review and determine residency status for all applicants that
apply to the

PharmD program.

d. PharmD Interview Days

i. Assist with the setup of PharmD Interviews

ii. Assist during each interview day ? specific role to be
assigned

iii. Provide feedback to enhance interview day to key
stakeholders

e. Recruitment

i. Serve as back up to the Director of Recruitment for recruiting
events such as

but not limited to high school, college fairs and pre-pharmacy
associations.

ii. Assist the Director of Recruitment with recruiting
events.

iii. Assist in tours of the University of Houston College of
Pharmacy

iv. Meet with potential applicants to provide admission
information

v. Assist with recruitment efforts in the Valley with the DHR-RGV
program.

Track and monitor DHR-RGV recruitment contacts such as High
School

Counselors, prospective students, College/University
Advisors.

vi. Assist the Director of Recruitment with Summer Camp.

1. Track and monitor applications.

2. Notify students of acceptance into the program.

3. Create and send email communications to Summer Camp

participants.

2. Manages fiscal activities, including procurement and budget
analysis.

a. Prepares annual budget for advising

3. Provides guidance to subordinate staff and evaluates
performance.

a. Train student workers on advising process and appointments

4. Prepares abstracts, research reports, funding proposals,
operations and procedure

manuals, and other written material and documentation.

a. Data Management:

i. Assist in updating candidate relationship management (CRM)
system.

ii. Manage and track prospective contacts using multiple systems
such as the

candidate relationship management system

1. Prospective lists

2. Admissions counseling

a. In-person and virtual formats

b. Information sessions ? in person and webinar

3. Recruiting Event lists

5. Creates and reviews reports of expenditures and
activities.

a. Onboarding:

i. Collaborate with the Director of Admissions and Enrollment,
Director of

Admissions, Director of Recruiting to create email marketing
campaigns.

Campaigns targeted towards prospective students.

ii. Implement and utilize a variety of platforms (text, CRM) to
enhance the

marketing campaigns.

6. May administer grants and grant-related related communications,
scholarships and other

operations.

7. Develops, implements and maintains appropriate policies and
procedures.

8. May serve as property custodian for the department.

9. Performs other job-related duties as assigned.

a. Assist with events and meetings for the UH Pre-Pharmacy
Association along with

the Director of Recruitment

All positions at the University of Houston-System are security
sensitive and will require a criminal history check.

The University of Houston System and its universities are an Equal
Opportunity Institution.

Apply Job!