Administrative and Bookkeeping Assistant

Marquis Property Company, LTD, is a commercial and residential real estate development & management firm. We have an immediate opening for a bookkeeper/administrative assistant. We are looking for a dependable and responsible person with a positive attitude to fill this position. The ideal candidate will have a minimum of 3 years? experience as a bookkeeper/administrative assistant.

Responsible for day-to-day bookkeeping for all properties and Management Company, as well as assisting the Managing Director with day-to-day business activities This position reports directly to the Managing Director.

DUTIES:

? Review and post tenant billings, additional billings/adjustments according to information received

? Monitor, track and enter accounts payable invoices into accounting system ensuring correct coding

? Responsible for accounts receivable, including bank deposits, cash receipts and input, posting monthly rent charges, generating monthly tenant statements, and monitoring receivable balances.

? Performs cash management for all properties (bank reconciliations, cash balances, etc)

? Assist with the preparation of tax work papers for annual tax returns and 1099 processing.

? Review Aged Receivables with property management for accuracy and assists with tenant rent collection efforts. Interacts with tenants to reconcile payments

? Reconcile Credit Card accounts

? Process annual business license renewals and payments.
? Data entry, filing, document scanning.
? Compiling correspondence and organizing business files
? Assist with various projects related to property management and real estate development.
? This job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted or modified at any time. Receipt or possession of this job description does not constitute a contract of employment.

REQUIREMENTS:

? 3+ years office experience (office, retail)

? Ability to multi-task in a fast-paced environment with attention to detail

? Willingness to remain flexible with job responsibilities & be a Jack/Jill of all trades.

? Strong verbal and written communication skills

? Yardi Voyager knowledge helpful, but not required

? Proficient in Excel, Word and Outlook

? 2+ years Accounts Payable and Accounts Receivable experience

? Must be able to work successfully in a small team environment. Sometimes working independently.

Education: BA (Preferred)

Job Type: Full-time

Pay: From $30.00 per hour

Expected hours: 40 per week

Benefits:
? Health insurance
? Paid time off

Schedule:
? 8 hour shift
? Monday to Friday

Experience:
? Bookkeeping: 2 years (Required)
? Office: 3 years (Required)

Ability to Commute:
? Malibu, CA 90265 (Required)

Work Location: In person

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