EXECUTIVE ASSISTANT - REMOTE - DALLAS, TEXAS
About the position
The Executive Assistant position provides essential administrative and functional support to the Executive Suite, acting as a liaison between executive leaders and other departments. This role requires excellent communication, interpersonal, and organizational skills, as well as the ability to handle confidential information effectively.
- Responsibilities
- Serve as a point of contact for executive leadership, communicating with other departments, managers, officers, and outside business associates/vendors. ,
- Perform office functions that organize and direct the daily departmental flow of correspondence and information, including handling telephone requests and messages, incoming/outgoing mail, correspondence, copying, scanning, and faxing as needed. ,
- Maintain executive calendars, resolve scheduling conflicts, coordinate with other executive assistants, schedule and plan meetings, and prepare related materials. ,
- Coordinate with the Corporate Travel office for travel arrangements and accommodations. ,
- Manage expense reports and processing for executive leaders. ,
- Provide word processing and transcription support, including preparing, drafting, writing, and editing letters, memos, and other correspondence. ,
- Coordinate on-site and off-site meetings, including conference arrangements, equipment, reservations, agendas, materials, and catering needs. ,
- Complete various projects such as preparing reports, spreadsheets, presentations, and organization charts, and communicate information requests and project status to management. ,
- Perform office management functions, including payroll time submission, department invoicing, and ordering/maintaining office supplies/equipment. ,
- Participate as a professional, responsible, cooperative administrative team member. ,
- Act with extreme discretion and maintain confidentiality of office activities.
- Requirements
- Associate's degree or two years of college education with emphasis in administrative, business, or related work experience. ,
- Five (5) to Seven (7) years of related administrative experience, preferably in an executive management capacity. ,
- Excellent interpersonal skills; professional demeanor with ability to interact with executive management. ,
- Excellent communication skills (verbal and written, with emphasis on grammatical skills). ,
- Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), email, and internet research. ,
- Ability to handle multiple tasks and deadlines. ,
- Ability to handle confidential information. ,
- Ability to adapt to change. ,
- Good problem-solving/decision-making skills. ,
- Excellent organizational and time management skills. ,
- Ability to support multiple persons with minimal direction/supervision. ,
- Ability to work in a team-oriented environment.
Nice-to-haves
Benefits
Apply Job!