Administrative Assistant

About the position

The Administrative Assistant at HPF Consultants, Inc. plays a crucial role in supporting the office by managing clerical tasks, coordinating visitor interactions, and ensuring smooth administrative operations. This full-time position involves a variety of responsibilities, including data management, inventory tracking, and providing support to management as needed.

Responsibilities
? Receive and direct visitors, vendors, and clients to appropriate locations and meetings.
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? Perform clerical work such as typing, filing, and sorting mail distribution.
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? Use software programs to create office supply inventories, letters, and other business-related documents.
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? Prepare shipping labels and coordinate FedEx and UPS pickups and deliveries.
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? Coordinate travel arrangements and process firm bills for approval/payment.
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? Provide administrative support when needed.
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? Manage and order office supplies including food, water, paper goods, and coffee.
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? Input data and track inventory.
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? Help prepare, track, and reconcile ledgers and budgets.
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? Perform other functions as directed by management.

Requirements
? Two (2) + years of reception experience or equivalent customer-related ability.
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? Prior administrative office management experience.
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? Proficient in all Microsoft Products, specifically Excel and Word.
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? Excellent oral and written communication skills.
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? Excellent customer relationship skills.

Nice-to-haves

Benefits
? 401(k)
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? 401(k) matching
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? Dental insurance
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? Flexible schedule
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? Health insurance
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? Health savings account
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? Life insurance
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? Paid time off
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? Retirement plan
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? Vision insurance

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