Administrative Assistant

About the position

The Administrative Assistant at HPF Consultants, Inc. plays a crucial role in supporting the office by managing clerical tasks, coordinating visitor interactions, and ensuring smooth administrative operations. This full-time position involves a variety of responsibilities, including data management, inventory tracking, and providing support to management as needed.

Responsibilities
• Receive and direct visitors, vendors, and clients to appropriate locations and meetings.
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• Perform clerical work such as typing, filing, and sorting mail distribution.
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• Use software programs to create office supply inventories, letters, and other business-related documents.
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• Prepare shipping labels and coordinate FedEx and UPS pickups and deliveries.
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• Coordinate travel arrangements and process firm bills for approval/payment.
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• Provide administrative support when needed.
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• Manage and order office supplies including food, water, paper goods, and coffee.
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• Input data and track inventory.
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• Help prepare, track, and reconcile ledgers and budgets.
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• Perform other functions as directed by management.

Requirements
• Two (2) + years of reception experience or equivalent customer-related ability.
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• Prior administrative office management experience.
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• Proficient in all Microsoft Products, specifically Excel and Word.
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• Excellent oral and written communication skills.
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• Excellent customer relationship skills.

Nice-to-haves

Benefits
• 401(k)
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• 401(k) matching
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• Dental insurance
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• Flexible schedule
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• Health insurance
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• Health savings account
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• Life insurance
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• Paid time off
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• Retirement plan
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• Vision insurance

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